General Data Protection Regulation
KALAS WEAR LIMITED – PRIVACY INFORMATION NOTICE
This privacy information notice explains the types of personal information that we at Kalas Wear Limited, collect and process about our customers and other visitors to our websites.
Kalas Wear Limited is the data controller, but this information notice explains how information will be shared within the wider Kalas group of companies who may each process personal data as joint data controllers.
We keep our privacy information notice under review, please check this from time to time. If you have any questions about this privacy infomration notice, or to exercise your rights, please contact us by writing to us at Unit 8, Ground Floor Wessex Park Somerton Business Park Bancombe Road Somerton TA11 6SB or by emailing us firstname.lastname@example.org
KALAS Sportswear, s.r.o., ID No.: 62525093, registered office: Měšická 276, 390 02 Tábor, Property 276, s.r.o., ID No.: 04472462, registered office: Měšická 276, 390 02 Tábor, Sports Brands & Domains, s.r.o., ID No.: 04472471, registered office: Botičská 419/2, Nové Město, 128 00 Praha 2, KALAS Wear Ltd., Company No.: 08697266, registered office: Unit 8, Ground Floor Wessex Park Somerton Business Park Bancombe Road Somerton TA11 6SB and KALAS Benelux Bvba., ID No.: BE 0549.775.709, registered office: Bouwelsesteenweg 10 D 2560 Nijlen(hereinafter “KALAS”), as the joint controllers of your personal data pursuant to Art. 4(7) in conjunction with Art. 26 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) and also in accordance with the UK Data Protection Act 2018 (jointly known as “GDPR”) and the following section explains how personal data is handled.
Information provided by individual customers
As part of your interaction with our website, including browsing, making an enquiry or placing an order, KALAS will process the following categories of personal data that are input directly by the user:
name, surname, sizes, address, bank account number, phone number and e-mail address for all consumers, and
name, surname, title, phone number and e-mail address of the person authorised to act on behalf of the customer where the cutomer is a legal person.
This personal data is processed on the following legal grounds: (i) with your consent when you contact us to make an enquiry about an order or potential order in order to respond to your enquiry; (ii) where necssary to enable KALAS to take steps to enter into a contract with you and to fulfil a contract with you where an order is placed with KALAS.; (iii) to enable KALAS to comply, protect or enforce its legal rights; (iv) to pursue KALAS' legitimate interests (incuding operating our business, manufacturing items, supporting our website functionality, dealing with queries and concerns, and promoting our products) where this does not materially affect your rights and freedoms.
Please be aware that for some of these activities, KALAS is entitled to process this personal data without your consent. Where we are processing based on consent only, you may withdraw your consent by writing to us.
KALAS will process your personal data as long as it is necessary to achieve the purpose for which they are processed, but no longer than 6 years from the conclusion of the contract concerned, for the purpose of protection of legitimate interests of KALAS in a potential legal dispute regarding claims arising from the contract that was concluded between you and KALAS.
In order for us to take steps to enter into a contract with you, KALAS will need certain personal data. You are not obliged to provide your personal data, however, if you do not provide them, you may not conclude a contract with KALAS.
KALAS does not use automated decision-making, including profiling when proessing your personal data. Your personal data will be processed by KALAS employees and KALAS' subcontractors, who processes personal data for KALAS under a contract which protects your personal data. Your personal data will be provided to other recipients, in particular to companies providing delivery services.
Unless you are placing an order for delivery outside the UK or the EEA, we will only process your personal data within the EEA. Information may be shared with our group companies where necessary. .
Information provided by potential customers
KALAS processes your personal data entered in the form for sending offers of KALAS products and services on its website, to the following extent:
name, surname and e-mail address
Your personal data are processed on legal grounds and for the purpose of legitimate interests of KALAS in offering the sale of products and services, advertising and marketing. If you wish to withdraw your consent for KALAS to use your infomration in this way, please contact us to let us know.
KALAS will process your personal data for a period strictly necessary to achieve the purpose for which they have been processed, until the conclusion of the contract concerned between you and KALAS when you become a client of KALAS, but no longer than for ...2 years from the first time when KALAS contacted you for the above purpose unless you exercise your right to erasure of your personal data.
Providing your personal data is not a legal or contractual requirement of KALAS. You are not required to provide your personal data, if you do not provide them, KALAS will not send you offers of products and services, advertising or other marketing communications of this company.
When processing your personal data KALAS do not use, automated decision-making or profiling. Your personal data will be processed exclusively by KALAS employees or another person who processes personal data for KALAS as a subcontractor. Your personal data will not be provided to other recipients.
Information provided by a third party
Orders may be placed by a team or organisation on behalf of a number of individuals. In those circumstances, the team or organisation is responsible for ensuring that any personal information that has been provided is accurate and up to date, and for passing on a copy of this privacy infomration notice to the affected individuals, to ensure that they know how KALAS will use this information. All individual information will be subject to the same protection, regardless of who actually input the information into KALAS' systems.
All users acknowledge that KALAS will place and store so-called cookies on the users computer. Cookies are small files that enable KALAS and its clients and subcontractors placing their advertisements on the website to distinguish the user’s computer in the framework of the user’s communication with the KALAS website and/or to use some of the website’s functions. If it is possible to visit the website and make a purchase on the website without storing so-called cookies but this may affect the user experience.
Data Storage and Security
All personal data is stored in a secured data base. Personal data is processed in an electronic format, but without the use of automated decison making. Personal data may be shared within the KALAS group, but this is managed in a secure way to protect your personal data.
Data is securely destroyed when it is no longer required for the purpose for which it was originally notified on collection.
All individual's whose personal data is processed by KALAS have the following rights under GDPR
Right of access to personal data
Under Art. 15 of GDPR, you have the right to obtain confirmation from KALAS at your request as to whether or not your personal data are being processed. If your personal data are being processed, you have the right to be provided with the information on: the purpose and scope of their processing, possible recipients to which your personal data have been or will be disclosed, the period for which your personal data will be stored at KALAS, the possibility of exercising the right to request KALAS to rectify or erase your personal data or restrict their processing, the right to object to the processing of your personal data and the right to lodge a complaint with the Office for Personal Data Protection. You also have the right to be provided with all available information on the source from which your personal data have been obtained and information on whether automated decision-making, including profiling, is used based on the processing of your personal data.
You have the right to be provided with a free first copy of your personal data being processed. For each additional copy, KALAS is entitled to charge a reasonable fee corresponding to related administrative costs.
Right to rectification of inaccurate data
Under Art. 16 of GDPR, you have the right to rectification of your inaccurate personal data, as well as to the completion of incomplete personal data related to your person.
Right to erasure of personal data
Under Art. 17 of GDPR, you have the right to erasure of your personal data if the personal data are no longer needed to fulfil the purpose of the contract concerned, if you raise objections to the processing of your personal data for a specific reason, and if there is no prevailing legitimate reason for the processing of your personal data. You also have the right to erasure of your personal data if your personal data are processed unlawfully or if your personal data must be erased in order to meet a legal obligation applying to KALAS.
Right to restriction of personal data processing
Under Art. 18 of GDPR, you have the right to restriction of processing of your personal data, i.e. in particular the right to transfer the data to another system and to prevent the public from accessing the data, and for particular data, the right to the provision of a record that a restriction applies to them, provided that you contest the accuracy of your personal data for a period enabling KALAS to verify the accuracy of your personal data, the processing of your personal data is unlawful but you oppose the erasure of your personal data and request the restriction of their use instead, KALAS no longer needs the personal data for the purposes of fulfilling the contract concerned but your data are required for the establishment, exercise or defence of legal claims, or if you have objected to processing of your personal data because of your specific situation, and your personal data are processed due to the need to meet the purposes of legitimate interests of KALAS or a third party until it is verified that the legitimate interests of KALAS take precedence of your legitimate reasons.
Where processing of your personal data has been restricted as described above, KALAS may only process such personal data, with the exception of storage, with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or of a Member State.
Right to data portability
Under Art. 20 of GDPR, you have the right to obtain from KALAS your personal data that you have provided for the purpose of fulfilling the contract concerned in a structured, commonly used and machine-readable format, and request their transfer to another controller if the processing of your personal data is automated and this transfer is technically possible. In this case, KALAS does not process your personal data in an automated manner.
Right to object to personal data processing
Under Art. 21 of GDPR, you have the right to object to the processing of your personal data for reasons related to your particular situation if your personal data are processed for purposes of legitimate interests of KALAS or a third party. As a result of such objections, KALAS will no longer be authorised to process your personal data unless it proves that its interests (legitimate reasons for processing) take precedence over your fundamental rights and freedoms.
Right not to be subject to a decision based on automated processing, including profiling
Under Art. 22 of GDPR, you have the right not to be subject to a decision based on automated processing, including profiling. In the case of your personal data provided to KALAS, however, such decision-making will not occur.
Right to lodge a complaint with a supervisory authority
Under Art. 77 of GDPR, you have the right to lodge a complaint with a supervisory authority, i.e. the Office for Protection of Personal Data, if you believe that the processing of your personal data infringes GDPR.
You may exercise all the above rights by sending a letter to KALAS Wear Limited, Suite 2, Somerton House, Broad Street, Somerton, Somerset TA11 7ND, or by emailing us at email@example.com
KALAS is obliged to respond to your request relating to the above rights or to comply with the request without undue delay after its receipt, but no later than within one month of the receipt of the request.